public‎ > ‎

My DE for teachers

This page contains information for teachers on the current MyDE site and student information system (a.k.a. Whipple Hill) that became available on August 15th, 2013.

The is also a My DE for students information page that includes:
  • How to Subscribe to My DE Schedule on an iPhone or iPad


Introduction

As of August 15th, 2013, the My DE section of our Whipple Hill website was upgraded to a new look with added features. Below are a some of the changes of interest to teachers.

The My Day page is optimized for teachers and students to see daily information such as class schedules and allows easy posting of items related to the classroom such as homework assignments. Teaching schedules will appear on the My Day screen during the school year.

For the less frequently changing information all employees need, you can click on Resources.

The toolbar at the top of the page also includes links to commonly used tools such as your email inbox; the phone and address directory for students, parents and staff; and pages for your Groups including teams, clubs and advisories.

The toolbars and the entire site has been designed to work on mobile devices in addition to computers. The interface adjusts to the size of your screen without you needing to scroll left and right much. That means those of you who try to use your phone, iPad, or Android tablet will have a better experience than in the past. It also means that sometimes a toolbar will be replaced by a "hamburger" menu icon if the width of your browser or screen does not fit the toolbar. Click or tap the hamburger menu icon to navigate.

On a computer, you can often get the full toolbar to display by making your web browser window occupy the entire screen.

There is a Recent Activity stream under News. This is similar to a Facebook news feed, where new information (such as assignments for students and master calendar events for everyone) and other changes to the D-E website will appear as the information is posted. The Recent Activity stream is sorted by date with the latest content at the top so you can easily see what's new at any time.

Note that teacher access to and the ability to reuse content from previous years' classes is available multiple ways including the Find More option under Classes and Groups.

The regularly updated and official Blackbaud help site for OnCampus, which is the portion of My DE most used by teachers, is available at onCampus Main Help Document.



Class Pages and Assignments

Topics (on class pages) 

The Topics feature allows teachers to better organize class pages.  Links, downloads, videos, and even just text descriptions can be organized into units or sections as you see fit.  For a video with a quick introduction to Topics and how to create one, click here.
If you would like to read more details including instructions for using Topics, see slide 13 of this presentation: Teachers: Bulletin Board & Topics.
Here is a video showing examples of using Topics: Three Awesome Things To Do With Topics

Class web page Bulletin Board

How to Work on the Class Page or Bulletin Board

(Courtesy Richard Rho at St. Stephen's & St. Agnes School.)

Written directions are available in Teachers: Bulletin Board & Topics

One way to use Bulletin Board announcements for "Do It Now": Get the Most Out of the First Five Minutes of Class 

Collecting assignments and providing feedback

Assignment Annotations for feedback to students

As of July 2015, the My D-E Assignment Drop Box feature, which allows work to be collected from students, now also allows teachers to digitally mark up work with text, highlighting, and drawing without needing to download a file first. A summary of assignment annotations is available in the onCampus help article Assignment Annotations and detailed directions are in Getting Started: Assignment Annotation - Faculty.

TurnItIn

As of May 2017, student work can be collected via a My DE Assignment and marked up using hte TurnItIn service. In addition to plagerism checking, TurnItIn allows teachers to markup documents with text comments (similar to Google Drive comments). In addition, TurnItIn allows voice comments, quick editing marks related to writing, and assessment via rubrics. See the first 2:20 of this video for how to get started creating a TurnItIn assignment in My DE.

Google Drive integration

As of July 2015, Assignment Drop Box allows students to submit documents directly from Google Drive. Students can either submit a snapshot copy of the document, which teachers can markup using the Assignment Annotations feature mentioned above or students can submit a live link to the Google doc. If a student submits a live link to the Google doc AND grants comment access for the document to the teacher, the teacher can then use all of Google Drive's standard inline annotations features. More information on student submission of Google Drive documents is available in the onCampus help article Google Drive Assignments. (Google Drive Integration is already enabled for My DE.) Answers to common questions by teachers using this feature are available in this Blackbaud K12 blog post.

Discussions

Online class discussions across one or more sections can be assigned to students and optionally graded. See Getting started: Discussion - Faculty.  Features include 
  • Teachers may host a single discuss across multiple sections of a course.
  • Teachers can set up a discussion question so that an individual student does not see the answers from others until after that student posts an answer.
  • Teachers have the option to grade discussion responses but grading does not have to be used.
  • A dashboard is available to the teacher that shows the total number of responses for each student and the date/time of each student's initial response.
  • A teacher can delete or just hide a student response. Hidden responses are only seen by the teacher and can be unhidden later.
  • A discussion can be long running and posted on a class page or be tied to a posted homework assignment.
  • Teacher and students log in to My DE to participate in discussions so no additional username or password is required.

Assessments

Online assessments may include short answer, multiple choice, and essay questions. All except the latter can be automatically graded and a summary of class results for each question is easily accessed making this potentially useful as a quick formative assessment at the beginning or end of a class. For more details see Teacher Perspective - Assessments, Assignments & Grade Book starting at slide 8.
 

More features

Search 

The magnifying glass on the dark blue toolbar at the top of the screen searches the entire public website and the My DE information you share with your students. For example, if you know you posted an electronic copy of a handout but don't remember where, you can type in part of the title and search can find it even if you posted it in a previous year. 

Find Me Now 

Teachers can type in the name of a teacher or student to determine if that person is in class or in between obligations. If the person is in class, the location is displayed. Students can also check to see if a teacher is currently in a scheduled class or possibly available.

Grade Book 

A grade book is available to you in My D-E to track student work and calculate averages. To do so select a class under Classes and click on Grade Book. Information on setting up and using grade book is available starting on slide 22 of the presentation Teacher Perspective - Assessments, Assignments & Grade Book.   A brief explanation of just the Grade Book setup steps are listed on the Blackbaud/Whipple Hill help page Individual Grade Book Setup.  Features include:
  • automatically adding grade book entries at the same time as posting homework assignments
  • viewing individual student analytics and scores including comparisons to class averages for an assignment
  • calculating overall averages using your choice of methods including weighting assignments by type (e.g. projects 50%, quizzes 20%, etc) or using a total points system




Directions for Common Tasks 

Directions for procedures teachers need to do but not frequently enough to remember all the steps are posted here. This includes accessing learning profiles, viewing assignments from previous years, and completing term grade related tasks.

How does a MS teacher view or print a customized parent conference schedule?

 "Pickatime" is the title of the web-based company that parents have been logging into and signing up for set times to meet with many of you.  Each parent can sign up for a ten-minute conference with the child's English, history, math, science and language teachers (with some restrictions for teachers that teach in both divisions).

To view your schedule, you need to be logged into OUR My DE website.  Once logged in, (from the "Faculty - MY DAY" page) select the "RESOURCES" tab:
Inline image 1

Once on the RESOURCE page, look for and and click on the MS Parent Conference link:
Inline image 2

You will be taken directly to the Pickatime website and automatically logged in.  The first page you get to has your schedule (so far).  You can print it and/or have it emailed directly to you.

Jack suggests these settings to prepare the data for printing:
Inline image 2
"Teacher Schedule" will come up automatically.
"Show all slots" will show all appointments, open time slots and breaks.
"Print one per page by date" will create a cleaner document.

Click "Print" to print a copy or "Email" to email yourself a copy.

If you would prefer to download your schedule to Excel, that is also an option from this page.  Use the same setting as above and then click on "Comma delimited" and an Excel file (technically a .csv or 'comma separated values' file that excel will open) will be downloaded. 

Please let Jack know if you have any difficulty with this.

How do I access previous or future courses during the summer?

This will work for past courses at any time or upcoming courses during the few days before school starts when students do not have class page access but teachers do have access. 

During part of the summer scheduling process, the Courses navigation button does not show up. However, your past courses are still available for reference or to start editing for the upcoming year. (You can copy from a past course to a current course when the latter is available.) To access past courses, go to Resources, look for Group Finder, and click View All. Then select the year for the course you with to access.

  1. From the Faculty persona, click on "Resources"  (this is the 'calendar page' that opens first when you log in. "Resources" is a link along the top border/banner)
  2. In the "Group Finder", click "View All". This lands you on the "My Groups" tab.
  3. In the "Year" drop down, select "16 - 17 : All Year". (selecting "All Year" is important) or a past year.
  4. In the "Group Type" drop down, select "Academics".


How do I access a learning profile?

Learning profile for an individual student

You can view the Learning Profile for any of your students by viewing the roster of your class. If a student has a learning profile, a blue icon will appear on his or her roster card. It looks like this: Simply click on that icon to view the profile.

Learning profiles for an entire class section

The directions below describe how to generate a Learning Profile report for an entire class section. 

  1. Log into the My DE area of the school website (www.d-e.org).
  2. Click on the Classes icon and choose one of your classes.
  3. Click on the Roster icon for that class. 
  4. Click on run Roster/Student Reports and select Learning Profiles.
  5. A PDF with all of the students in that class who have  Learning Profile will appear in one document. You will need to open this document for each of your classes. Make sure that you read through the entire document since there are multiple students in a document.
For an explanation of what the various learning profile sections mean, please contact a member of the Student Support Services team.

How do I print a class roster for my sub folder?

  1. Log into the DE website
  2. Go to Schedule & Performance (if not already there), then click View All in the Reports block (on the right).
  3. Change the Category to Attendance -- Section Analysis.
  4. Click run for the report Manual Attendance Sheet - By Teacher And Section
  5. For School Level, select your division: Upper, Middle, or Lower.  
  6. For Term, select the appropriate semester. 
  7. For Teacher, select your name. 
  8. For Section, select All or just the section you wish to print. 
  9. Click on View/Print PDF.
  10. A new window will open with the report. Right-click inside the new window and choose Print to generate a paper copy.

How do I print grades and comments?

To print grades or comments 

Under Classes, select one of your sections. On the Class page select Grading. Click on Run Grading Reports (on the right-side of the screen) and select Section Grades. A pdf file that contains the comments you wrote for all students in that section will open in a new window. This file can be saved to your computer or printed directly from the screen.

If you want to look at one student at a time, on the Grading screen you may click on the icon with two pages to the left of " the student name. This will create a pdf version for just that student.

To print advisee comments for editing 

Go to your Advisory group page and select Grading. Click on Run Grading Reports (on the right-side of the screen) and select report cards. You will see report card links. When you click on the link for the appropriate term, a pdf file that contains all of your advisee's report cards will open in a new window. This file can be saved to your computer or printed directly from the screen. Note that before clicking the link, you can change the Font Size to 10 to make the text a little bigger.

The two typical problems that occur are that sometimes the report takes a while to generate, and it can appear to not be working, or your browser is set to not allow pop-ups from opening. If you have any problems, make sure that you are taking those two things into consideration. If it still does not seem to be working, please let Jack Armitage know as soon as possible.

Accessing comments from prior years 

Per Jack A. on 10/24/14:
  1. On the same page that first opens when you log into the website (Faculty:My Day) there is a link at the top called "Resources." Click that link and you are taken to a new page. 
  2. Use the "Group Finder" (I usually click on the words "View All" first and set the year I want on the next page). Set the academic year that you want to go back to, and all of your groups from that year will appear. 
  3. Select the group you want and you will see the same interface that you see for this year. 
  4. Click on "Grading" and then "RUN GRADING REPORTS." 
  5. There are two choices from there. 
    • The first option "Section Grades by School Year" compiles all of the grades/comments for the whole year by the students in that section (basically showing you everything that you entered for each student). 
    • The other option, "Report Cards," will open a window that has all of the report cards for the students in the class. 
All of these reports are created in the pdf format, so while they are readable, and can be copied and pasted into Word, NotePad or any other word processing program, the formatting (carriage returns and spacing for the most part) will have to be edited by hand. This is very important if you are considering copying and pasting phrases from your old comments into those that you are writing this year; make sure you are not copying unwanted formatting into the comments you are writing this year! 

How do I add an additional teacher to an existing course? 

This is useful to temporarily give a colleague access to your course for covering an absence or for team teaching. It allows the additional teacher to take attendance and see or post assignments.
Any teacher can do that to any of his or her courses.
  1. From the "Roster" view of the class group page, clicking on the "MANAGE" button will open a new window.  
  2. At the top of that window is a box to enter a teacher name.  Usually just typing in a couple of letters will bring that name up.  Click on the name and "save."  
  3. That teacher is now part of your class.
To remove a teacher, it is just as simple.  Click the 'x' after the teacher's name and "save."  That teacher will no longer have access to your class.



Directions related to the old Podium system in use prior to Aug 2013 are also available.
Comments